Privacy Policy
Effective Date: January 1, 2026
1. Scope and Identity of the Data Controller
This Privacy Policy outlines how Sortsptshowmeadow Publishing Ltd. ("Sortsptshowmeadow", "we", "us", or "our"), registered under UK Company Number #14892019 at 48 Queen Victoria Street, Suite 4B, London, EC4N 4SA, United Kingdom, collects, utilizes, retains, and secures personal data collected via sortsptshowmeadow.com.
2. Categories of Information Collected
We restrict data processing solely to information essential for providing our academic review platform and fulfilling institutional inquiries:
- Correspondence Data: Full name, institutional email address, and message contents submitted through our contact form.
- Technical Telemetry: Anonymized IP addresses, approximate geographic jurisdiction, browser user-agent tokens, referring URLs, and dwell time across research papers.
- Preference Tokens: Consent states recorded through our bottom-fixed cookie consent interface stored within the user's local web storage.
3. Legal Basis for Processing Under UK/EU GDPR
We process personal data pursuant to the following lawful conditions under Article 6 of the General Data Protection Regulation (GDPR):
- Legitimate Interests: Monitoring website security, preventing denial-of-service attempts, and assessing scholarly readability metrics.
- Consent: Explicit approval for non-essential analytical cookies provided via our consent banner.
- Contractual / Pre-Contractual Measures: Responding directly to research collaboration requests and syllabus queries initiated by the user.
4. Third-Party Processors and International Transfers
We do not sell, trade, or monetize personal information. We engage select infrastructure providers (such as web hosting and CDN providers) operating under strict Standard Contractual Clauses (SCCs) and Data Processing Agreements (DPAs) compliant with UK GDPR regulations. Data collected through voluntary correspondence is housed within secured servers located in the United Kingdom and European Economic Area (EEA).
5. Retention Schedules
Inquiry transmissions collected via our contact mechanisms are retained for a maximum of 24 months to ensure continuous academic dialogue, after which records are purged. Aggregated, non-identifiable analytics telemetry is retained for 14 months before automated deletion.
6. Individual Rights (GDPR & CCPA Provisions)
Residents of the United Kingdom, European Union, and California retain specific statutory rights regarding their personal data, including:
- The right to access, inspect, and request portable copies of personal data held.
- The right to request rectification of inaccurate or outdated information.
- The right to erasure ("Right to be Forgotten") where processing grounds no longer exist.
- The right to object to or restrict processing based on legitimate interests.
- Non-discrimination protections under the California Consumer Privacy Act (CCPA) for exercising statutory rights.
7. Data Protection Officer & Supervisory Escalation
Inquiries regarding data rights, rectifications, or data removal requests should be directed to our appointed Data Protection Officer at:
Email: [email protected]
Postal Address: Data Protection Officer, Sortsptshowmeadow Publishing Ltd., 48 Queen Victoria Street, Suite 4B, London, EC4N 4SA, United Kingdom.
You additionally possess the right to file an official complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection.